Club Minutes

                     June 13, 2013


This meeting was called to order at 7:00 p.m. by Club President Bob Walker, N4CU followed by the Pledge of Allegiance and the invocation. 



The meeting was conducted by Club President Bob, N4CU. There were 16 members present.


Secretary Report:

May minutes were posted on the W4AAZ.ORG website. A motion was made to accept the minutes by Mike, KJ4FNA as posted. The motion was seconded by Steve, N4GXX and carried unanimously by a show of hands to accept the motion with no opposing votes.


Treasurer Report:

The Treasurer was given by David, WB4RWS. 


Repeater Report:

Steve, N4GXX reported the repeater was functioning with no problems.


Station Report:

Richard, K6SSD reported the station is currently under renovation but the server and LAN has been activated. Station equipment was being returned and connections wil be made this weekend.


Training Report:

Steve, N4GXX said there is just not enough interest in D-STAR training.  The last several D-STAR sessions on the net had only one check in.  There for D-STAR training has been suspended.  Bob, N4CU said he would get with Steve and determine how to get more interest.


Website Report:

Phil, N6COP was not in attendance but members observed the website is working with no reported problems.


SYSOP Report:

None given


ARES Report:

None given


Activities Report:

Cal, W4GMH described the work that has been completed on the new station.  Cal asked about plans to man the club station during an emergency.  Cal said the Fire Station has allowed the club use of this facility and we should consider supporting the station with emergency communication (if required).  Bob, N4CU said he did not know of any plans which called for the club station to be manned during an emergency. 


Four of the 5 telephone poles now have 2X6 crossbars with eyebolts for the pulleys’.  The long center pole has climbing posts attached to its sides and needs to have a metal extension added to its top.  We are awaiting the power line contractor to be available for setting the poles.  The Poles may not be available for this year’s field day.  The three wooden cabinets will be ready for field day.  Cal asked to be reimbursed for antenna ropes and some fixtures at a cost of $124.92.   Cal passed around a sheet listing invoices of all the materials that were provided without using club resources.  Richard, KE4BFX made a motion to pay Cal, W4GMH $124.92.  The motion was seconded by Mike, KK4KRZ and passed by the membership.


Cal also asked if there is any plan to utilize the club facility during an emergency.  In the past the Dorcas fire station did have a person staying at their facility.  The fire station current communication system has not failed in the past.  However, the club station should be considered as a backup during emergencies.  Bob, N4CU said he did not believe there is any mention of the club station as part of the county communication system during an emergency.  


Old Business:  

Bob, N4CU made a motion to reimbursed Richard KE4BFX the $61.00 for Club Station Corporation fees.  The motion was seconded and passed by the membership.


New Business:

Field Day, Ron KI5FR reported on Field Day plans.  The plan is to operate five stations, three stations in the three cabinets and two on auxiliary tables.  There will be 10, 15, and 20 meters on beams and we will also be setting a couple of dipoles behind the station.  If we can get five stations we plan to have one operate as a digital station.  Ron will take care of satellite station equipment.


Bob, N4CU said he has the disk for Ham Radio Deluxe.  Ron said if we can get it loaded on one machine and our network is working than we can upload the program to other machines.  We have the latest copy of Log-Book of the World (6.01).   Ron asked about emergency power and Mike, KK4KRZ said he is bringing a 5000 watt generator.  Ron asked about publicity.  Cal, W4GMH said he plans to send emails to all local officials asking them to visit.  However, Cal wants to make sure were ready for visitors.  Jim, KK4MRQ said he had experience in organizing events open to the public.  It is better for the public to see us in action to get a better idea how much work is involved so even if we are not ready the public will see us getting ready.  It was suggested that when we get our antennas up we should invite the public to an open house and include an invitation to clubs in the local area.


Ron provided additional head phones and will have amplifiers so operators and loggers will not be distracted by others in the room.  Ron bought 14 shirts and a number of hats as field day prizes.  The grand prize is an ARRL handbook.  Ron thanked all the club members who donated funds for the purchase of prizes.


Food,  Richard KE4BFX is donating a turkey, Luie, W4UVI will provide a cooker for the turkey, Mark, KA5NDH and David, WB4RWS will provide green beans and potatoes, Mike, KK4KRZ will provide donuts on Sunday and make coffee, Cal, W4GMH will provide plates, cups, utensils, and tea.  Cal will also provide chicken for Saturday lunch.  Ron KI5FR will provide water and soft drinks.  Ron asked others to provide any additional food items (rolls, desert, fruit, etc.) for use by the members and also bring any personnel items for their comfort (Change of clothes, etc.) while at the station.  Those assisting in working outside on the antennas should bring sun block, bug spray, gloves, and hats. 


A motion was made to adjourn the meeting by Steve, N4GXX and seconded by Mike, KJ4FNA. The motion was carried unanimously with no opposing votes at 8:00 p.m.


Submitted by Mike, KK4KRZ


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